Privacy Policy for The Sycamore

Effective Date: October 29, 2026

At The Sycamore, we take your privacy seriously. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit and interact with our website (the “Site”), including when you submit rental inquiries or applications.

By using our Site, you acknowledge the practices described in this Privacy Policy. Please read this policy carefully to understand how your personal information is handled.

1. Information We Collect

We may collect information in the following ways:

Personal Information: When you complete a rental inquiry, contact form, or application, we may collect your name, email address, phone number, and other information you voluntarily provide.
Rental Application Information: If you apply for a rental unit, we may collect additional information reasonably necessary to review and process your application. Any additional information collected will depend on the application requirements.
Usage Data: We may collect information about your interaction with our website, including your IP address, browser type, operating system, pages visited, and the date and time of your visit.
Cookies and Tracking Technologies: Our website may use cookies and similar technologies to improve functionality, understand visitor activity, and enhance your browsing experience.

2. How We Use Your Information

The information we collect may be used for the following purposes:

To respond to rental inquiries and requests for information.
To provide details about available rental units, pricing, amenities, and occupancy dates.
To process rental applications and communicate with prospective tenants.
To arrange property viewings and communicate regarding rental availability.
To improve the functionality, performance, and content of our website.
To communicate important updates regarding our rental accommodations.
To comply with applicable legal obligations.

We collect and use personal information only for appropriate purposes related to our rental operations and website services, or as otherwise permitted by law.

3. How We Protect Your Information

We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

Although we make reasonable efforts to safeguard personal information, no method of electronic transmission or storage is completely secure. Therefore, we cannot guarantee absolute security.

4. Sharing Your Information

The Sycamore does not sell or rent your personal information to third parties.

We may share personal information in limited circumstances, including:

Service Providers: With trusted third-party providers who assist with website hosting, rental inquiries, application processing, or other operational services.
Property Management: With authorized individuals responsible for managing The Sycamore and processing rental inquiries or applications.
Legal Requirements: When disclosure is required or permitted by applicable law, regulation, or lawful government request.

We limit the sharing of personal information to what is reasonably necessary for the applicable purpose.

5. Your Rights and Choices

You may have the following rights regarding your personal information, subject to applicable privacy laws:

Access and Correction: You may request access to personal information we hold about you and ask that inaccurate information be corrected.
Withdrawal of Consent: Where processing is based on consent, you may withdraw your consent, subject to legal or contractual restrictions and reasonable notice.
Marketing Communications: If you receive promotional communications from us, you may unsubscribe or request that we stop sending them.
Cookies: You may manage or disable cookies through your browser settings. Certain website features may not function as intended if cookies are disabled.

6. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, including rental inquiries, application processing, property management, and applicable legal or regulatory requirements.

When personal information is no longer required, we take reasonable steps to securely delete, destroy, or anonymize it.

7. Third-Party Websites

Our website may contain links to external websites or services that are not operated or controlled by The Sycamore.

We are not responsible for the content, security, or privacy practices of these third-party websites. We encourage visitors to review their respective privacy policies before providing personal information.

8. Children's Privacy

Our website is intended for individuals seeking information about rental accommodations and is not directed toward children.

We do not knowingly collect personal information directly from children under the age of 13 through our website without appropriate authorization. If we become aware that such information has been collected inappropriately, we will take reasonable steps to remove it.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, website functionality, or applicable legal requirements.

Any updates will be posted on this page, and the effective date will be revised accordingly.

We encourage visitors to review this Privacy Policy occasionally to remain informed about how their personal information is handled.

10. Contact Information

If you have questions about this Privacy Policy or would like to request access to, correction of, or information about your personal information, please contact us.

The Sycamore

1849 Evergreen Drive
Agassiz, British Columbia, Canada

Email: To be confirmed

Phone: To be confirmed

Thank you for your interest in The Sycamore. We appreciate your trust and are committed to respecting and protecting your privacy.